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School Administrator

School Administrators are essential to the running of the school, ensuring the appropriate number of staff at all times and keeping to the school budgets.

Potential office roles in a school includes Administrators, Receptionists, Bursars and Business Managers.

Administrators Role and Responsibilities:

  • General clerical/administrative support
  • Data inputting
  • Updating/maintaining manual/computerised record/management information systems including system maintenance/back up files and provision of reports
  • Ordering supplies and equipment
  • Maintaining stock and classroom resources
  • First point of contact with students' parents and guardians
  • Responsibility of following up pupil absence with parents and guardians including recording/ monitoring of absence and production of reports
  • First point of contact regarding teacher absences/contact with supply agencies/associated record keeping/processing of payments

Qualification Required:

  • Employers would expect a good standard of general education 
  • Competent in the use of Microsoft Office

As an Administrator you will need:

  • Experience of clerical and administrative work
  • Ability to use standard office software
  • Team skills
  • Comply with policies and procedures relating to child protection, health and safety, confidentiality and data protection 

Bursars and Business Managers Role and Responsibilities:

  • Forward budget plans -- including preparation of annual forecasts and budgets
  • Keep a record and monitor all income and expenditure relating to the schools budgets
  • Manage contracts with all external providers
  • Manage staff personnel records and payroll providers
  • Prepare accounting reports, VAT returns and any other financial returns required
  • Prepare financial reports for the Headteacher, governors, local authority and government departments
  • Advise the Headteacher and governors on financial matters
  • Recruitment, training and management of school support staff
  • Responsibility for contracts and tenders for services such as cleaning, catering and IT support
  • Management of the school's administrative systems
  • Marketing, PR and fundraising

Qualifications Required:

  • You will need a strong background in finance, management or similar to become a School Business Manager (SBM)
  • The following qualifications are desired by schools:
  • Level 4 Diploma in School Business Management (formerly CSBM)
  • Level 5 Diploma in School Business Management (formerly DSBM)
  • Level 6 Diploma in School Business Management (formerly ADSBM)

As Business Manager or Bursar you will need:

  • Experience in management, accounting or finance
  • Strong knowledge in Microsoft Word and Excel
  • Excellent interpersonal and communication skills
  • Can plan ahead and make quick, effective decisions
  • Well organisation with good time-management

I would like to thank Link Education for the invaluable support you have given the school with the tutoring programme. When I was given the timetable of hours it felt daunting to find fully vetted Maths and English specialists, Link planned out the programme and worked with us which made the 1 - 1 sessions run smoothly. The tutors have excelled and the pupils have progressed well since September. I would like to thank you again and pleased that we are still working together on this project.

Assistant Headteacher, North Kent
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